Student Organization Posting Policy

General Regulations  

  • In order to use the privilege of posting promotional materials on campus, adherence to the following regulations is required:
  • In order to post materials on campus, student organizations must be recognized by the University. Special consideration may be given to organizations seeking recognition.
  • Any posting not specifically addressed within the posting policy is considered a special promotional event (as outlined within the policy).
  • No materials shall be pasted, nailed, taped, stapled, or otherwise attached to any part of the interior or exterior (including windows & doors) of university buildings, light posts, telephone poles, or trash receptacles.
  • Materials can not promote the consumption of alcohol.
  • Sponsoring organizations must be identified on all materials.
  • An advertised event must include the what, when and where and contact information.  Contact information can include a phone number or email address.  
  • Failure to comply with these regulations will be subject to appropriate action from the Department of Student Life.

Regulations for Flyers/Table Tents

  • Flyers may be placed on appropriate bulletin boards only.  (See list below)
  • Posting organization is responsible for removing all posted flyers within 48 hours after the conclusion of the advertised event.
  • Table Tents will only be allowed in Thomas Jefferson Cafeteria and Rayl Cafeteria with permission of the facility manager.  Table Tents will only be allowed in the Havener Center Cafeteria and the Havener Center Coffee Shop with the permission of Student Life.

Regulations for Electronic Posting

  • Forms of electronic posting are mass e-mails, Student E-Connection and the Campus Web Calendar.
  • Recognized Student Organizations must follow the posting policy for the Campus Web Calendar.
  • With the exception of mass e-mails, all postings must be student organizations or campus department events and activities.
  • Mass e-mails are to follow the mass e-mail policy, which can be found at http://studentlife.mst.edu//.

Regulations for Campus Chalking

  • Chalkings must also follow the regulations for Special Promotional Events (as outlined within the policy).
  • Chalkings are only allowed on horizontal, concrete surfaces.
  • Chalkings must occur in open areas, away from building entrances and not under balconies, awnings, overhangs, etc.
  • Chalking permits may only be granted for a period of 7 days and are subject to renewal.
  • The chalking organization must remove all chalkings within 2 school days of the expiration of the activity permit.
  • Chalkings must include organization identification.
  • Chalkings are only allowed on the two malls of campus.
  • Chalkings must be removed with water.

Regulations for Special Promotional Events

  • All special promotional events need approval from Student Life.
  • Organizations must have an Activity Permit on file with Student Life for the event, no later than 48 hours prior to the start setup for the event.

Tips for Posting at Missouri S&T

  • Please plan ahead. 
  • Use good judgment on the ending time for an activity, especially during the week.  If there is no scheduled ending time, then don't put one down.  Do not put a “?┬┐? or “whatever┬┐?
  • Language referring to ‘open parties' and references to alcohol are not allowed.  Check with Student Life before printing your flyer if you have questions.

Co-Sponsorship

The following guidelines will be used when student organizations request permission to co-sponsor activities with non-university groups or put up promotional materials reflecting co-sponsorship. Restrictions apply to all businesses, including those that distribute/sell alcohol.

  • All co-sponsored activities must be the same type of activity normally sponsored by the student organization and not in conflict with the mission of the University.
  • Promotional materials should reflect the names of all the co-sponsors.  Student organizations have the option of listing all or none of the co-sponsors.
  • The corporate name, not the product name, must be used.
  • All other co-sponsors must be notified if the event is co-sponsored by an alcohol distributor and/or producer.
  • Student Life staff approval is needed if large visual displays (suspended balloons, etc.) are to be used on Missouri S&T property.
  • Posters reflecting co-sponsorship may not be placed on departmental bulletin boards.  This would be considered advertising on campus.  However, such posters may be placed in mailboxes of fraternities, sororities, residence halls, and those places where student participants reside.  They may also be posted on one Havener Center bulletin board, which is monitored by the staff in the Student Life office, and in the library.
  • Corporations MAY NOT use student groups solely for advertising purposes.
  • Posters produced and/or supplied by the co-sponsor may not be posted on campus when the product is the most prominent feature of the poster.

Campus Bulletin Boards

  • Basic Engineering – ground & 1st floor, west end
  • Chemistry – 1st floor hall between east and west wings
  • Civil Engineering – outside 211 & entrance doors off Pine Street
  • Electrical Engineering – ground floor by G-15, outside G-1, 1st floor by 101, 2nd floor by 201
  • Engineering Management – 1st floor, contact secretary in 228
  • Engineering Research – 1st floor
  • Fulton - 1st floor entrance
  • Humanities/Social Sciences - ground floor, outside G-5, 1st & 2nd floors by elevator
  • Library – ground floor
  • Materials Research – 1st floor
  • Computer Science - ground floor, 1st floor, 2nd floor by elevator
  • McNutt - 3 offices on 1st floor, 3 offices on 2nd floor, contact secretaries in each office
  • Toomey Hall – 1st floor outside 125 shop, 2nd floor north end
  • Mechanical Engineering Annex – 1st & 2nd floors, main hallway
  • Parker – 1st floor entrance, contact admissions office
  • Physics – 1st & 2nd floors west end
  • Havener Center – see office staff